Projects

Projects - Labour Time

This process is used to log labour time per technician.

Ribbon Access: Maintenance / Projects   >   Projects

1. The Project Listing screen will be displayed.
2. Select the Site where the project can be located.
• The example has Durban selected.
3. Ensure that the Status has been set to Open.

   Note that you can only log time on a project that is open.

4. Click on the row of the project that you wish to log labour time to.
5. Click on the Work Orders tile.

6. The Work Orders for Project Ref [project ref number] screen will be displayed.
7. Click on the row of the Work Order you wish to log labour time for.
8. Click on the Time tile.

9. The Time bookings for WO Code [work order number] screen will be displayed.

Add Labour Time

10. Click on Add.

Short cut key: Right click to display the Process menu list. Click on Add.

11. The Time Entry screen will be displayed.Work Order: The work order field will auto populate with the work order number selected.Employee: The employee field will populate with the name of the person currently logged onto the system. Click on the down arrow to select an alternative person from the drop-down list, if required.Craft: Click on the down arrow to select the craft that needs to be assigned to the time entry, from the drop-down list. Note that the Craft selection available from the list will depend on the crafts linked to the employee selected.Comments: Click in the text box to type comments relating to the work done on the work order. Note that the minimum length of the Comments field is 20 characters.Start Date: The start date will default to the current date. Click to type in or click on the down arrow to use the calendar function to select an alternative date.Arrival Time: The arrival time will default to the system time at the time of logging time. Click to type in or use the arrow indicators to adjust the time to the correct arrival time.Start Time: This field will default to the system time at the time of logging time. There may be a delay between the arrival and actual time work was started. Click to type in or use the arrow indicators to adjust the time to the actual time work was started.End Time: This field will increment with 20 minutes from the start time. Click to type in or use the arrow indicators to adjust the end time to the actual time the work was completed.Regular Hours: The regular hours will be calculated when the start and end times have been entered. Click to type in or use the arrow indicators to adjust the regular hours, if required.Overtime Hours: Click to type in or use the arrow indicators to record the overtime hours worked.Overtime Factor: Click on the down arrow to select the overtime factor related to the overtime worked.Billable: This field is not available when logging time. To set the time as billable or non-billable refer to Time Review - Review Time
12. When you have completed adding the details, click on Save.

Edit Labour Time

1. From the Time Bookings for WO Code [work order number] screen,
2. Click on the row of the work order you wish to edit time for.
3. Click on Edit.

Short cut key: Right click to display the Process menu list. Click on Edit.

4. You receive the Time Bookings message to confirm;
   • Are you sure you want to edit this time for [employee name] on WO [work order number]?
5. Click on Yes.

6. The Time Entry screen will be displayed.
7. Make the required adjustments to the time entry and click on Save.