Inventory
Adjust Stock Out of Store
If you are using the Stock Batch Tracking option, make sure to select the Batch Number for C-Class (non-serialised) items when adjusting stock. For more details, refer to Inventory: Stock Batches .
Ribbon Access: Inventory > Adjustments |
- The Adjustment Requests listing screen will be displayed.
- Select the site.
- In this image, Durban has been selected.
- Click on Add.
-
The Add new Adjustment Request screen will be displayed.
Adjustment Request Reason/Details
- Reason Code: Click on the drop-down arrow and select from the menu the applicable reason code.
- Requestor: This will auto populate with the person currently logged on to the system. Click on the drop-down arrow and select from the list an alternative person, if required.
- Contra Account: Click on the search button in this text box.
- The Select a contra account for this adjustment screen will pop up.
- Click on the row selector in front of the account number that you wish to link to this adjustment.
- Click on Ok.
-
Request Date and Time:
This will populate with the current date and time.
- You can either type in or click on the drop-down arrow and use the calendar function to select an alternative date if required.
- You can either type in or click on the arrow indicators to select an alternative time if required.
Adjustment Request Comments
- Comments: Click in this text box and type in a comment relating to this adjustment.
Parts Data Grid
- In the Parts/Items frame, right click anywhere in a row of this data grid.
- A Process menu will pop up.
- Click on Add - Add Item.
- Note: As you click on Add , the Contra Account Code text box will populate with the previously selected Contra Account Code.
- The Select a part screen will pop up.
- Click on the row selector in front of the part/item that you wish to adjust out of store.
- Click on Ok.
- The row will now populate with the selected Part Code, Part Description and Part Type details.
- Warehouse Name: This will populate with the default warehouse name but this can be changed.
- Bin Location Name: This will populate with the default bin location name but this can be changed.
- Unit Cost: This will populate with the cost set up on the selected item.
- Quantity This will populate with 1.
- Note: If the selected item is an A-Class or B-Class item, you will only be able to adjust one item at a time. If the selected item is a C-Class item then the quantity can be changed, when you move along this row adjusting the details, as required.
Select Warehouse and Bin
- Click in the Warehouse Name text box.
- An ellipsis button will be revealed.
- Click on this button.
- The Select a Warehouse for this part request screen will pop up.
- Click on the row selector in front of the Warehouse that you wish to remove this item from.
- Click on Ok .
- Click in the Bin Location Name text box.
- An ellipsis button will be revealed.
- Click on this button.
-
The
Select a warehouse for this part request
screen will pop up.
- Note: If there is only one bin linked to the selected warehouse then the Bin Location Name field will populate with that one bin name. Otherwise the Select screen will pop up.
- Click on the row selector in front of the Bin Location where you wish to remove this item from.
- Click on Ok .
Select Batch/Serial Number
- Click in the Batch Number text box.
- An ellipsis button will be revealed.
- Click on this button.
- The Select a batch//serial no. for this request screen will pop up.
- Click on the row selector in front of the batch/serial number that you wish to adjust.
- Click on Ok .
- Unit Cost: This will auto populate with the cost of the selected part once the Bin Location Name has been selected.
- Qty SOH: This is the current Stock on Hand quantity and will auto populate once the batch/serial number has been selected.
Select Quantity
- Quantity: Type in or use the arrow indicators to select the end stock on hand quantity, i.e. the quantity of stock you'll have after the adjustment is complete. (Example: Currently 8 in stock, adjusting out1 , Quantity must be 7).
Line Cost of Adjustment Request
- Line Cost: The system will auto calculate the sum of the unit cost x the quantity. (In this case, 470.79 Unit Cost x -1 Quantity = -470.79 Line Cost).
- A new row will now be created and you may add more items to the list if required.
- Note 1: You cannot adjust two line items of the same part number in one adjustment.
- Note 2: Serialised items can only be adjusted one item at a time, so the quantity adjusted in or out will always be 1.
Save Adjustment Request
- When you have finished adding the adjustment request items, click on Save.
Print Adjustment Request
- A Report Generation message box will pop up asking;
- Do you want to print the adjustment request [ ]?
- Click on Yes.
- You will return to the Adjustment Requests listing screen.
- An Adjustment Request Processing message box will pop up informing you that;
- Adjustment Request No. [ ] saved successfully.
- Click on OK .
- You can then view the Adjustment Request report preview screen
- From here you can View, Print, Export or Email the Adjustment Request.
- Close the report preview screen when done.
- Note: This request must be authorised before the Stock Adjustment is completed.
MNU.131.001