Inventory
Adjust Stock Into Store
If you are using the Stock Batch Tracking option, make sure to select the Batch Number for C-Class (non-serialised) items when adjusting stock. For more details, refer to Inventory: Stock Batches.
Ribbon Access: Inventory > Adjustments |
The Adjustment Requests listing screen will be displayed.
- Select the site.
- In this image, Durban has been selected.
Add New Adjustment
- Click on Add.
The Add new Adjustment Request screen will be displayed.
Request Reason/Details
- Reason Code: Click on the drop-down arrow and select from the menu the applicable reason code.
- Requestor: This will auto populate with the person currently logged on to the system. Click on the drop-down arrow and select from the list an alternative person, if required.
- Contra Account: Click on the search button in this text box.
- The Select a contra account for this adjustment screen will pop up.
- Click on the row selector in front of the account number that you wish to link to this adjustment.
- Click on Ok.
-
Request Date and Time:
This will populate with the current date and time.
- Date: You can either type in or click on the drop-down arrow and use the calendar function to select an alternative date if required.
- Time: You can either type in or click on the arrow indicators to select an alternative time if required.
Request Comments
- Comments: Click in this text box and type in a comment relating to this adjustment.
Request Parts/Items Frame
- In the Parts/Items frame, right click anywhere in an empty row of this data grid.
- A Process menu will pop up.
- Click on Add - Add Item.
- Note: As you click on Add , the Contra Account Code text box will populate with the previously selected Contra Account Code.
- To adjust in a C class item, click on Stock Adjustment - C Class Items for more information.
- To adjust in an A/B class item, click on Stock Adjustment - A/B Class Items for more information.
Stock Adjustment - C-Class Items
- The Select a part screen will pop up.
- Click on the row selector in front of the C-Class part/item that you wish to adjust into store.
- Click on Ok.
- The Part Code, Part Description, Part Type and text boxes will now auto populate with the selected part details.
- Note: The Quantity column will populate with 1 but this number can be changed only for C-class items, when you move along this row adjusting the details as required. A-Class and B-Class serialised items can only be adjusted one item at a time, so the quantity will always be 1.
Select Warehouse and Bin
If the warehouse does not auto populate or if you want to change the warehouse, do the following:
- Click in the Warehouse Name text box.
- An ellipsis button will be revealed.
- Click on this button.
- The Select a Warehouse for this part request screen will pop up.
- Click on the row selector in front of the Warehouse where you wish to store this item/part.
- Click on Ok .
- Click in the Bin Location Name text box.
- An ellipsis button will be revealed.
- Click on this button.
- The Select a warehouse for this part request screen will pop up.
- Note: If there is only one bin linked to the selected warehouse then the Bin Location Name field will populate with that one bin name. Otherwise the Select screen will pop up.
- Click on the row selector in front of the Bin Location where you wish to store this item/part.
- Click on Ok .
Select Batch/Serial Number
- Click in the Batch Number text box.
- An ellipsis button will be revealed.
- Click on this button.
- The Select a batch//serial no. for this request screen will pop up.
- Click on the row selector in front of the batch/serial number that you wish to adjust.
- Click on Ok .
- Unit Cost: This will auto populate with the cost of the selected part once the batch/serial number has been selected.
- Qty SOH: This is the current Stock on Hand quantity and will auto populate once the batch/serial number has been selected.
Select Quantity
- Quantity: Type in or use the arrow indicators to select the end stock on hand quantity, i.e. the quantity of stock you'll have after the adjustment is complete. (Example: Currently 600 in stock, adjusting in5 , Quantity must be 605).
- Note: A-Class and B-Class serialised items can only be adjusted one item at a time, so the quantity will always be 1.
Line Cost for C-Class Item
- Line Cost: The system will auto calculate the sum of the unit cost x the quantity. (In this case, 500 Unit Cost x 605 Quantity = 302,500 Line Cost).
- A new row will now be created and you may add more items to the list if required.
- Note: You cannot adjust multiple line items of the same part number in one adjustment for C class items.
Save Request
- When you have finished adding the adjustment request items, click on Save.
Print Request
- A Report Generation message box will pop up asking:
- Do you want to print the adjustment request [ ]?
- Click on Yes.
You will return to the Adjustment Requests listing screen.
- An Adjustment Request Processing message box will pop up informing you that;
- Adjustment Request No. [ ] saved successfully.
- Click on OK .
- You can then view the Adjustment Request report preview screen
- From here you can View, Print, Export or Email the Adjustment Request.
- Close the report preview screen when done.
Authorise Request
This request must be authorised before the Stock Adjustment is completed.
Stock Adjustment A / B-Class Item
- In the Parts/Items frame, right click anywhere in an empty row of this data grid.
- The Select a part screen will pop up.
- Click on the row selector in front of the A or B-Class part/item that you wish to adjust into store.
- Click on Ok.
- The Part Code, Part Description, Part Type, Warehouse Name, Bin Location Name text boxes will now auto populate with the selected part details.
- Note: The Quantity column will populate with 1 but this number can be changed only for C-class items, when you move along this row adjusting the details as required. A-Class and B-Class serialised items can only be adjusted one item at a time, so the quantity will always be 1.
Select Warehouse and Bin for A / B-Class Item
- If the warehouse does not auto populate or if you want to change the warehouse, click in the Warehouse Name text box.
- An ellipsis button will be revealed.
- Click on this button.
- The Select a Warehouse for this part request screen will pop up.
- Click on the row selector in front of the Warehouse where you wish to store this item/part.
- Click on Ok .
- Click in the Bin Location Name text box.
- An ellipsis button will be revealed.
- Click on this button.
- The Select a warehouse for this part request screen will pop up.
- Note: If there is only one bin linked to the selected warehouse then the Bin Location Name field will populate with that one bin name. Otherwise the Select screen will pop up.
- Click on the row selector in front of the Bin Location where you wish to store this item/part.
- Click on Ok .
Select Batch/Serial Number for A / B-Class Item
- Click in the Batch Number text box.
- Type in the Serial No of the part you want to adjust in.
Unit Cost and Quantity Stock on Hand for A / B-Class Item
- Unit Cost: Type in the unit cost of this part.
- Qty SOH: This is the current Stock on Hand quantity and will always auto populate as 0 for A/B class items since each item has a unique serial number.
Quantity for A / B-Class Item
- Quantity: The quantity will always auto populate as 1 for A / B class items since each item has a unique serial number.
Line Cost for A / B-Class Item
- Line Cost: The system will auto calculate the sum of the unit cost x the quantity. (In this case, 5 000 Unit Cost x 1 Quantity = 5 000 Line Cost). For A / B class items, the Line Cost will always be equal to the Unit Cost.
- Add more items in the new row if required.
- Note: You can adjust multiple line items of the same part number in one adjustment for A/B class items.
Save Adjustment Request - A / B-Class Item
- When you have finished adding the adjustment request items, click on Save.
Print Adjustment Request - A / B-Class Item
- A Report Generation message box will pop up asking:
- Do you want to print the adjustment request [ ]?
- Click on Yes .
- You will return to the Adjustment Requests listing screen.
- An Adjustment Request Processing message box will pop up informing you that;
- Adjustment Request No. [ ] saved successfully.
- Click on OK .
- You can then view the Adjustment Request report preview screen
- From here you can View, Print, Export or Email the Adjustment Request.
- Close the report preview screen when done.
Authorise Request
This request must be authorised before the Stock Adjustment is completed.
MNU.131.002