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Finance

Debit Order Batches - Process Batch

BPO can be used to process debit order payments.  Receipting can be done automatically, or manually. For automatic receipting, the Auto Receipt Debit Order option must be selected in the company configuration.

The relevant customers must have Payment Method where the Code Type is DO (Debit Order) configured.

Each contract invoice total will post as a receipt via the debit order driver IRCP (Dr Bank Account, Cr Debtors Control account).

If using Auto Receipt Debit Order processing - the debit orders are processed at the same time as the contract invoice(s).

If using Manual Debit Order Processing - the contract invoices are generated first, you can then review the debit orders, and the debit orders are only processed when the batch is saved.

Ribbon Access:   Finance and HR   >   Debit Order Batches

• The Debit Order Batches screen will be displayed.

Select the Site

• Click on the drop-down arrow in the Site field and select from the menu, the site that you wish to work in.
• In this example, Durban is selected.

Select the Batch  

• Select the row of the batch you wish to process.
• Click on Process Batch.

Confirm Process  

• A Process Validation message box will pop up with the following prompt:
• Are you sure you want to process the debit orders for batch []?
• Click on Yes.

Review and Select Invoices  

• The Debit Order Batch screen will be displayed.
• Review the invoices and select the items you wish to process.
• When you have finished your selection, click on Save.

Confirm Debit Order Run

• A Check Debit Order batch Creation message box will pop up with the following prompt:
• Are you sure you want to run the debit order postings for these invoices with a posting date of []?
• Click on Yes.

• You will return to the Debit Order Batches listing screen.
• As the selected debit order batch has now been posted - it has been removed from this screen.