Adjust Stock Into Store

Inventory

If you are using the Stock Batch Tracking option, make sure to select the Batch Number for C-Class (non-serialised) items when adjusting stock. For more details, refer to Inventory: Stock Batches.

Ribbon Select Inventory > Adjustments

The Adjustment Requests listing screen will be displayed.

Add New Adjustment

Select the Site.

In this image, KwaZulu-Natal has been selected.

The status will default to New.
Click on Add

The Add new Adjustment Request screen will be displayed.

Adjustment Request Reason/Details

Reason Code: Click on the drop-down arrow and select from the menu the applicable reason code.
Requestor: This will auto populate with the person currently logged on to the system. Click on the drop-down arrow and select from the list an alternative person, if required.

Contra Account: Click on the search button in this text box.

The Select a contra account for this adjustment screen will pop up.
Click on the row of the account number that you wish to link to this adjustment.
Click on Ok.

Request Date and Time: This will populate with the current date and time.
- Date: You can either type in or click on the drop-down arrow and use the calendar function to select an alternative date if required.
- Time: You can either type in or click on the arrow indicators to select an alternative time if required.

Request Comments

Comments: Click in this text box and type in a comment relating to this adjustment.

Request Parts/Items Frame

Method 1

Click in the Part Code text box. (As you click in this field, the Contra Account Code text box will populate with the previously selected Contra Account Code.)
An Ellipsis button will be revealed.
Click on this button to display the Select a part pop-up screen.

Method 2

In the Parts / Items frame, right click anywhere in a row of this data grid. (As you click in this field, the Contra Account Code text box will populate with the previously selected Contra Account Code.)
A Process menu will pop up.
Click on Add - Add Item to display the Select a part pop-up screen.

To adjust in a C-Class item, click on Stock Adjustment - C-Class Items for more information.

To adjust in an A/B-Class item, click on Stock Adjustment - A/B-Class Items for more information.

Stock Adjustment - C-Class Items

In the Select a part pop-up screen.
Select the row of the C-Class part/item that you wish to adjust into store.
Click on Ok.

The row will now populate with the Part Code, Part Description, and Part Type details.

Note: The Quantity column will populate with 1, but this number can be changed only for C-Class items when you move along this row adjusting the details as required.
A-Class and B-Class serialised items can only be adjusted one item at a time, so the quantity will always be 1.

Select Warehouse and Bin

If the warehouse does not auto populate or if you want to change the warehouse, do the following:
Click in the Warehouse Name text box.
An ellipsis button will be revealed.
Click on this button.
The Select a Warehouse for this part request screen will pop up.
Click on the row of the Warehouse where you wish to store this item/part.
Click on Ok.

Click in the Bin Location Name text box.
An ellipsis button will be revealed.
Click on this button.
The Select a bin for this part request screen will pop up.

Note: If there is only one bin linked to the selected warehouse then the BinLocationName field will populate with that one bin name. Otherwise the Select screen will pop up.

Click on the row of the Bin Location where you wish to store this item/part.
Click on Ok.

Select Batch/Serial Number

Click in the Batch Number text box.
An ellipsis button will be revealed.
Click on this button.
The Select a batch//serial no. for this request screen will pop up.
Click on the row of the batch/serial numberthat you wish to adjust.
Click on Ok.

Unit Cost: This will auto populate with the cost of the selected part once the batch/serial number has been selected.
Qty SOH: This is the current Stock on Hand quantity and auto populates when the batch/serial number has been selected.

Select Quantity

Quantity: Type in or use the arrow indicators to select the end stock on hand quantity, i.e., the quantity of stock you'll have after the adjustment is complete.
(Example: Currently 3 in stock, adjusting in 2, Quantity must be 5).

Note: A-Class and B-Class serialised items can only be adjusted one item at a time, so the quantity will always be 1.

Line Cost for C-Class Item

Line Cost: The system will auto calculate the sum of the unit cost x the quantity. (In this case, 899 Unit Cost x 5 Quantity = 1798 Line Cost).
In the new row you can add more items to the list if required.

Note: You cannot adjust multiple line items of the same part number in one adjustment for C-Class items.

Save Request

When you have finished adding the adjustment request items, click on Save.

Print Request

A Report Generation message box will pop up asking:

Do you want to print the adjustment request [ ]?

Click on Yes.

You will return to the Adjustment Requests listing screen.
An Adjustment Request Processing message box will pop up informing you that -

Adjustment Request No. [ ] saved successfully.

Click on OK.

You can then view the Adjustment Request report preview screen.
From here you can View, Print, Export or Email.
Close the report preview screen when done.

Authorise Request

Note: This request must be authorised before the Stock Adjustment is completed.

Stock Adjustment A / B-Class Item

Method 1

Click in the Part Code text box. (As you click in this field, the Contra Account Code text box will populate with the previously selected Contra Account Code.)
An Ellipsis button will be revealed.
Click on this button for the Select a part screen to open.

Method 2

In the Parts / Items frame, right click anywhere in a row of this data grid. (As you click in this field, the Contra Account Code text box will populate with the previously selected Contra Account Code.)
A Process menu will pop up.
Click on Add - Add Item for the Select a part screen to open.

In the Select a part screen.
Select the row of the A/B-Class part/item that you wish to adjust into store.
Click on Ok.

The row will now populate with the Part Code, Part Description, and Part Type details.

Note: The Quantity column will populate with 1 but this number can be changed only for C-Class items when you move along this row adjusting the details as required.
A-Class and B-Class serialised items can only be adjusted one item at a time, so the quantity will always be 1.

Select Warehouse and Bin for A / B-Class Item

If the warehouse does not auto populate or if you want to change the warehouse, click in the Warehouse Name text box.
An ellipsis button will be revealed.
The Select a Warehouse for this part request screen will pop up.
Click on the row of the Warehouse where you wish to store this item/part.
Click on Ok.

Click in the Bin Location Name text box.
An ellipsis button will be revealed.
Click on this button.
The Select a bin for this part request screen will pop up.

Note: If there is only one bin linked to the selected warehouse then the BinLocationName field will populate with that one bin name. Otherwise the Select screen will pop up.

Click on the row of the Bin Location where you wish to store this item/part.
Click on Ok.

Batch/Serial Number for A / B-Class Item

Click in the Batch Number text box.
Type in the Serial No of the part you want to adjust into stock.

Unit Cost and Quantity Stock on Hand for A / B-Class Item

Unit Cost: Type in the unit cost of this part.
Qty SOH: This is the current Stock on Hand quantity and will always auto populate as 0 for A/B-Class items since each item has a unique serial number.

Quantity for A / B-Class Item

Quantity: The quantity will always auto populate as 1 for A / B-Class items since each item has a unique serial number.

Line Cost for A / B-Class Item

Line Cost: The system will auto calculate the sum of the unit cost x the quantity. (In this case, 5 000 Unit Cost x 1 Quantity = 5 000 Line Cost). For A / B-Class items, the Line Cost will always be equal to the Unit Cost.

Add more items in the new row if required.

Note: You can adjust multiple line items of the same part number in one adjustment for A/B-Class items.

Save Adjustment Request - A / B-Class Item

When you have finished adding the adjustment request items, click on Save.

Print Adjustment Request - A / B-Class Item

A Report Generation message box will pop up asking:

Do you want to print the adjustment request [ ]?

Click on Yes.

You will return to the Adjustment Requests listing screen.
An Adjustment Request Processing message box will pop up informing you that -

Adjustment Request No. [ ] saved successfully.

Click on OK.

You can then view the Adjustment Request report preview screen.
From here you can View, Print, Export or Email the Adjustment Request.
Close the report preview screen when done.

Authorise Request

Note: This request must be authorised before the Stock Adjustment is completed.